Administrative Assistant
SplicePosted 2/26/2025
Administrative Assistant
Splice
Job Location
Salary Range
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team as a remote contractor. The successful candidate will provide administrative support for an executive, managing their calendar, travel arrangements, expense reports, and logistical tasks. This role also involves providing material support, assisting with projects, and coordinating events. As a remote worker, you will have the flexibility to work from anywhere and enjoy benefits such as flexible work options, $4,000/year travel stipends, and equity in a fast-growing company. If you are a motivated individual with excellent organizational skills, we encourage you to apply for this exciting opportunity.
Job Description
JOB TITLE: Administrative Assistant Contract (US - Remote) LOCATION: REMOTE
SCOPE OF WORK:
Calendar management: Responsible for scheduling appointments, meetings, and events on behalf of the executive. This includes organizing and maintaining the executive's calendar, coordinating availability with internal and external stakeholders, and ensuring that all appointments are accurately reflected and updated as needed.
Travel coordination: Manage all requested aspects of the executive's travel arrangements, including booking flights, hotels, transportation, and other accommodations as necessary. This includes researching and comparing travel options, coordinating travel itineraries, and ensuring that all travel logistics are handled efficiently and within budget.
Managing expense reports: Oversee the preparation, submission, and tracking of expense reports for the executive. This includes reviewing and organizing receipts, categorizing expenses, and completing expense forms within Expensify. The contractor will ensure that all expense reports are submitted accurately and in a timely manner.
Logistical support: Provide logistical support for various administrative tasks and projects as assigned by the executive. This may include organizing and coordinating meetings, preparing meeting materials, setting up conference calls or video conferences, and assisting with other administrative duties as needed.
Material support: Assist with managing and organizing materials related to the executive's projects or initiatives. This may include ordering materials as needed, supporting the creation or formatting of presentations or documents, or reviewing documentation.P&C
Project-Based Work: Provide support on ad-hoc projects including event coordination, administrative tasks, research, and deck creation with the People & Culture team & other departments on an as-needed basis, based on bandwidth and availability.
The national pay range for this role is $40/hr - $50/hr. Individual compensation will be commensurate with the candidate's experience.
