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Executive Assistant - Mexico
JumpCloudPosted 2/10/2025
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Executive Assistant - Mexico
JumpCloud
Job Location
Job Summary
JumpCloud is seeking an Executive Assistant to support their executive leadership team. The ideal candidate will have 5+ years of experience as an Executive Assistant, supporting C-level executives in a fast-paced and ever-changing environment. They should be able to communicate effectively with diverse teams, manage information flow, and prioritize tasks quickly. JumpCloud offers remote work options, flexible travel stipends, and equity in a growing company. The role involves coordinating calendars, managing administrative processes, and completing expense reports. If you thrive working in a fast-paced SaaS-based environment and are passionate about solving challenging technical problems, apply now.
Job Description
Requirements:
- 5+ years of Executive Assistant experience, supporting C- level executives
- Experience working in an administrative role within a start-up/scale-up or international environment.
- Ability to speak and write in English fluently.
- Ability to effectively communicate and collaborate with a diverse range of people and job functions.
- Ability to observe and preserve complete confidentiality on all business matters.
- Ability to quickly learn new tools and technologies.
- An in-depth understanding of the Google Suite
- Knowledge of tools such as: Expensify | Egencia | Jira/Confluence
- Proven knowledge of working on a remote environment
- Experience with travel arrangements
- Work with different time zones
- Experience doing expense reports
- Great attention to detail and organizational skills
- Able to multitask, as well as think and act quickly when priorities change
- A proactive approach
- Manage information flow and correspondence, in a timely and professional manner
- Able to work collaboratively and cross functionally with global, multicultural teams, as well as different departments and leaders
- Extra Points: Knowledge of PM (project management)
Responsibilities will include, but are not limited to:
- Supporting C-level executives as their main resource for administrative support functions
- Acting as a key point of contact between the executive and internal team members and as well as external colleagues (customers, prospects, board members, investors)
- Managing and coordinating calendars for scheduling, including meetings across multiple domestic and international time zones
- Coordinating and planning virtual team meetings and events and creating meeting agendas
- Travel arrangements for domestic and international travel
- Helping executives create workflow and improve time management
- Managing and improving internal administrative processes, systems and tools.
- Completing and submitting expense reports
- Coordinating and planning company wide events and maintaining a virtual culture
- Ad hoc projects