Global HR Project Manager

Why SoftwareOne?

SoftwareOne is a leading global software and cloud solutions provider that is redefining how companies build, buy and manage everything in the cloud. By helping clients to migrate and modernize their workloads and applications – and in parallel, to navigate and optimize the resulting software and cloud changes – SoftwareOne unlocks the value of technology. The company’s 8,900 employees are driven to deliver a portfolio of 7,500 software brands with sales and delivery capabilities in 90 countries. Headquartered in Switzerland, SoftwareOne is listed on the SIX Swiss Exchange under the ticker symbol SWON.

Visit us at https://www.softwareone.com/en

The role

The Project Manager for the PMO and Digital Team within People & Culture (P&C) is responsible for managing HR projects that drive digital transformation, process optimization, and strategic initiatives within the organization’s P&C function. This role involves planning, executing, and delivering projects on time and within budget while ensuring alignment with the overall P&C strategy and business goals. Working cross-functionally, the Project Manager will collaborate with HR, IT, and business teams to implement digital solutions, enhance operational efficiency, and support the continuous improvement of HR services. 

Key Responsibilities 

• Project Planning and Management 
  • Define project scopes, objectives, deliverables, and timelines in alignment with the P&C strategy and PMO standards. 
  • Develop detailed project plans, identifying tasks, dependencies, resource requirements, and milestones to ensure timely delivery. 
  • Coordinate and lead project kick-off meetings, weekly check-ins, and status updates, ensuring alignment among stakeholders. 

• Execution of Digital Transformation Initiatives 
  • Manage and deliver digital HR projects, such as optimising HR systems (e.g., HRIS, LMS), automating workflows, or introducing digital tools for talent management, recruitment, and employee engagement. 
  • Work with the digital and IT teams to ensure systems are designed, tested, and rolled out in line with business needs and user requirements. 
  • Drive adoption of digital tools and technologies within the P&C function, providing training, resources, and support to stakeholders. 

• Stakeholder Engagement and Communication 
  • Collaborate closely with P&C leaders, HR teams, IT, and business stakeholders to understand requirements, align priorities, and communicate project progress. 
  • Serve as the primary point of contact for project updates, risks, and issues, ensuring stakeholders are kept informed of project developments. 
  • Facilitate communication across teams, encouraging feedback and alignment on project goals, timelines, and outcomes. 

•  Risk Management and Problem-Solving 
  • Proactively identify potential risks, issues, and bottlenecks that could impact project delivery, and develop mitigation plans. 
  • Escalate issues to the PMO or leadership team when necessary, providing solutions and recommendations to keep projects on track. 
  • Address challenges and roadblocks by collaborating with cross-functional teams to find effective solutions.  
  • Prepare regular reports, dashboards, and presentations for leadership, summarizing project status, milestones, achievements, and any key risks or issues. 
  • Conduct post-project evaluations to capture lessons learned and apply them to future projects for continuous improvement. 

• Process Improvement and Standardization 
  • Support the development and implementation of project management standards, best practices, and templates for the PMO. 
  • Identify opportunities for process optimization within the P&C function, recommending changes to improve efficiency, productivity, and employee experience. 
  • Promote a culture of continuous improvement by sharing insights, feedback, and suggestions with the PMO and P&C leadership teams. 

• Change Management and User Adoption 
  • Develop and implement change management plans in collaboration with our Change & Adoption Manager and in line with our Change Management Framework to drive user adoption of new digital tools and HR processes. 
  • Coordinate training sessions, create user guides, and provide resources to facilitate a smooth transition to new systems or processes. 
  • Act as a change champion, encouraging employee buy-in and ensuring a positive experience during digital transformation initiatives. 

What we need to see from you

• Bachelor’s degree in Project Management, Human Resources, Business Administration, Information Technology, or related field; a certification in Project Management (PMP, PRINCE2, Agile) is a plus. 
• Experience in project management, with a focus on HR, digital transformation, or operations is highly desirable. 
• Proven experience managing complex, cross-functional projects with multiple stakeholders, ideally within a PMO or HR function. 
• Strong project management skills, with proficiency in project planning, budgeting, resource allocation, and risk management. 
• Solid understanding of digital tools and technologies used in HR functions, such as HRIS, LMS, and employee engagement platforms. 
• Excellent communication and interpersonal skills, with the ability to engage stakeholders at all levels and present project updates effectively. 
• Strong analytical and problem-solving skills, with the ability to make data-driven decisions and navigate challenges. 
• Knowledge of change management principles and practices, with experience driving user adoption and managing organizational change.