Payroll Operations Specialist

We’re a growing team, and as we scale, so does our need to focus on expanding our accounting team. You’ll be joining a people-focused company, and as a Payroll Operations Specialist, you will manage end-to-end payroll processing for the US and select international markets. This role is crucial to ensuring accurate, timely, and compliant payroll administration, maintaining payroll records, and collaborating with internal and external stakeholders to drive payroll efficiency.

 

The ideal candidate will have extensive experience with ADP WorkForce Now, strong knowledge of US payroll regulations, and the ability to manage payroll operations with precision and compliance.

THE OPPORTUNITY

• Process and administer semi-monthly payroll for US employees, ensuring accuracy and compliance.

• Maintain and update employee payroll records in ADP Celergo.

• Approve and process time and attendance exception pay.

• Manage garnishments by uploading required documentation into ADP Smart Compliance.

• Prepare and submit payroll import files to ADP Payroll Processor.

• Conduct pre-payroll audits, identifying and resolving discrepancies before payroll acceptance.

• Execute post-payroll reconciliation, including payment and reporting of voluntary deductions.

• Facilitate quarterly and year-end payroll processes, including tax and W-2 reconciliation.

• Provide payroll reconciliation reports to Accounting for GL processing.

• Partner with ADP to process pay adjustments, garnishments, and tax notices, ensuring compliance with payroll deadlines.

• Submit and process payroll data for employees in Sweden, Finland, and the Netherlands through international payroll contacts.

• Review and approve international payrolls, ensuring compliance with country-specific tax laws and regulations.

• Complete post-payroll processes, including submission of funding reports.

• Conduct payroll audits, identifying and correcting errors before final approval.

• Support quarterly and year-end international payroll activities.

• Collaborate with ADP and local payroll providers to process payroll adjustments and ensure payroll data accuracy.

• Ensure payroll processes comply with federal, state, and local tax laws and international payroll regulations.

• Generate and deliver monthly, quarterly, and annual payroll reports, ensuring accuracy and timeliness.

• Maintain payroll records, tax filings, and compliance documentation in accordance with regulatory requirements.

THE SKILL SET

• Preferred a Bachelor’s degree in Business Administration, Finance, Accounting, or a related field

• Bachelor’s degree in Finance, Accounting, or a related field (or equivalent experience).

• 2+ years of payroll experience, with a strong focus on US payroll processing.

• Experience in international payroll operations is a plus.

• Highly proficient in ADP Celergo (Payroll and Smart Tax Compliance).

• Strong understanding of US payroll laws, tax regulations, and compliance requirements.

• Advanced Excel skills (pivot tables, VLOOKUPs, data analysis).

• Exceptional attention to detail and accuracy in payroll processing.

• Strong problem-solving and analytical skills to resolve payroll discrepancies efficiently.

• Excellent written and verbal communication skills for working with vendors and internal stakeholders.

• Ability to work independently, manage deadlines, and prioritize multiple payroll processes.

• High level of confidentiality, integrity, and professionalism when handling sensitive payroll data.

THE BENEFITS

• Flexibility to work from home or in the office, depending on what works best for you

• Unlimited PTO for vacation, sick and mental health days–we encourage everyone to take vacation during the year to ensure dedicated time to spend with loved ones, explore, rest and recharge

• 4 recharge days, where the entire company goes on a brief pause in all geographies for 1 day each quarter. This day can be spent in whatever way helps you recharge, to regain energy, and dive back into the next workday  

• 16 weeks of paid parental leave with health benefits for all parents, plus flexible re-entry schedules for returning to work 

• $110 a month to cover your cell phone and internet expenses 

• High-end laptop (Dell XPS or Mac)

• Competitive pay and bonus/commission

• Comprehensive health, detail, vision, and mental benefit options (PPO, FSA, HSA)

• 401k plan with a 3% employer non-election contribution

The national minimum salary is $67,619 base and benefits. The successful candidate’s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location.  

*Note: Disclosure as required by CA, CO, NY, and WA Pay Transparency Law

THE VENDAVO STORY 

Vendavo partners with the world’s leading companies to accelerate growth and profitability, advance innovation, and build more prosperous communities. Our powerful, cloud-based, AI-powered pricing, selling, and prescribing solutions empower global manufacturers and distributors to manage, optimize, and digitize their end-to-end commercial processes. But we offer so much more than software. Our proven, repeatable process, and passionate, experienced people accelerate value and drive profitable, unrivaled business outcomes for our customers. We are passionate about helping our customers deliver the right products, at the right prices, at the right time, for the right people. 

OUR SAAS PRODUCTS 

Our B2B pricing and selling solutions include Vendavo Intelligent CPQ, Margin Bridge Analyzer, Profit Analyzer, Business Risk and Sales Alerts, Vendavo Sales Optimizer, Deal Price Optimizer, Vendavo Pricepoint, and Rebate & Channel Manager. You can learn more about our products here.

OUR FUNDING

We are backed by two of the top high-tech private equity firms in the world, have excellent financial health, and boast the top SaaS retention in our space.

OUR CULTURE & YOU

We collaborate with our customers unlike any others in our industry. Anchored in our values (Move with Integrity, Be Clear, Win as One, Slove for the Customer, Build What’s Next), we are growing, constantly innovating, and consistently driving sustainable outcomes for our clients and partners.

Unlocking opportunities for our customers would not be possible without our employees. When you are part of Vendavo, you’re part of a company that’s committed to your growth and invested in your career. Diversity, inclusion, and celebration of community are at our core, and we come together to learn from each other and honor our commitments.

EMEA and California residents applying for positions at Vendavo can see our privacy policy here.

OUR TEAM IS GROWING. YOU WILL TOO.