Project Manager - Voucher Processing

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All legitimate communication from our recruitment team will come from an official calstart.org email address via email, we will not text you about a role you have not applied to or shown interest in. We will not perform any interviews via text or Zoom chat.

CALSTART does not ask for any fees or personal information such as social security numbers or bank details during the recruitment process.

About Us:

CALSTART is a mission-driven industry organization focused on transportation decarbonization and clean air for all.

For over 30 years, it’s been CALSTART’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.

About the Role:

​​The Project Manager is focused on supporting the Zero-Emission School Bus & Infrastructure incentive program (ZESBI). Responsibilities include the efficient processing and management of ZESBI vouchers, ensuring data accuracy across multiple sources & systems, and complying with state agency and company policies. The ZESBI Project Manager must exhibit excellent emotional intelligence (EQ) while managing multiple internal and external stakeholders (e.g., School District applicants, Original Equipment Manufacturers (OEMs)) to quickly resolve voucher discrepancies. Additionally, this role will require critical thinking in the development of broader voucher processing application flows, building and creating new Standard Operating Procedures (SOPs), and Key Performance Indicators (KPIs). ​ 

What You Will Be Doing:

• Process ZESBI Vouchers (1,000+ school bus and infrastructure, $500M program)  

• Responsible for editing and completing the ZESBI Voucher Processing Handbook  

• Building and creating new standard operating procedures (SOPs) and key performance indicators (KPIs)  

• Identifying and submitting backend system (Salesforce) process improvement recommendations  

• Daily correspondence with applicants via email, phone, or video ​ 

What You Bring to the Table:

• 2-3 years of experience in Business administration, finance, accounting, environmental science, or data entry  

• 1-3 years working with multiple stakeholder groups on joint projects  

• 1-2 years as initiative owner self-directing work and tasks as functional project lead  

• Bachelor’s degree in business administration, finance, accounting, environmental science, or a related field preferred.  

• Ability to comfortably work independently with minimal oversight  

• Experience managing multiple tasks and associated stakeholders simultaneously (Stakeholder management)  

• Proficiency in program management tools including Microsoft Office Suite (e.g., Excel, Word, Outlook, SharePoint). 

Desired Qualifications:

• ​​Transportation & / or Zero-Emission experience  

• Grant management or voucher processing  

• Familiarity with CRM software (Salesforce) ​ 

$72,000 - $85,760 a year

CALSTART values transparency and strives to provide as much information regarding compensation as possible. The salary range for this role is $72,000 - $85,760 per year. We determine pay based on several factors, including but not limited to job-related skills, qualifications, experience, education, internal equity and other factors relevant to the job.

We understand that not everyone will match the above qualifications 100%. If your background isn't perfectly aligned but you feel you would be a great addition to the team, we'd love to hear from you.

We're a tight-knit team of world-class innovators, business minds, and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!

We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance, Retirement plan with generous company contributions, FSA for Health and Dependent Care, 3 weeks of vacation time in the first year of employment, 11 paid company holidays, paid sick time, paid family leave, and more!

Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.