Executive Assistant, CIO
FigmaJob Location
Salary Range
Job Summary
As an Executive Assistant to the Chief Information Officer at Figma, you'll support the CIO in scaling teams and processes while maintaining organizational skills and adaptability. You'll work closely with the Global Business Operations leadership team and various departments across the company. This role requires strong communication, organization, and problem-solving abilities. With 6+ years of experience in an administrative or support role, you'll be responsible for managing calendars, meetings, business travel arrangements, and expenses. You'll also drive strategic thought partnerships, lead large-scale planning, and partner with internal teams to ensure cross-functional alignment. If you're a dependable, reliable individual with excellent communication skills, this role may be a great fit for you.
As Executive Assistant to the Chief Information Officer, you’ll be responsible for keeping the team organized and helping them focus on scaling their teams and processes. In this role, you’ll be directly supporting the CIO to strategically run day-to-day administrative and operational needs. You’ll also be working closely with the Global Business Operations leadership team, and cross-functionally with the broader G&A Orgs and various team members across Figma. The role requires someone who is a great communicator, highly organized, and adaptable.
This is a full time role that can be held from one of our US hubs or remotely in the United States.
What you’ll do at Figma:
Run calendars, meetings, business travel arrangements and expenses
Act as a delegate for the CIO, signing off of expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a strategic thought partner to the CIO and their leadership team with a focus on operations, process, and long term planning
Drive leadership meetings by coordinating the agenda, taking notes, and moving relevant action items forward
Lead large scale planning for monthly and quarterly meetings, coordinating content and slides
See opportunities for process optimization throughout team and company processes
Partner with internal teams to ensure cross functional alignment on projects, company achievements, and internal events
Organize in-person offsites, including working with external venues and internal team members
Ad hoc project management
We'd love to hear from you if you have:
6+ years of experience in an administrative or support role
Supported teams of 30+ people
Enjoy working in a fast paced environment and can adapt quickly to changing demands
Are an authority at prioritizing and seeing around corners
Are dependable, reliable and will maintain strictest confidentiality
Have experienced communication skills and can communicate with a wide range of internal and external team members in person, virtually, and over email
Are thoughtful, with an optimistic lens that cultivates inclusivity
While not required, it’s an added plus if you also have:
An affinity for Figma and an interest in becoming an expert in our product
Experience supporting Technology functions
At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
