Legal Assistant

Working at The Adaptavist Group

The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow.

We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, monday.com and Aha!

We make change happen. From anywhere.

Our flexible, remote-first way of working means that work can fit around your life, rather than your life fitting around work.

About the role

We are seeking a motivated, detail-orientated paralegal, corporate secretary or newly qualified lawyer to assist the Head of Legal Operations in managing the corporate governance and legal support for The Adaptavist Group. This dynamic role requires someone self-motivated who uses initiative and has the confidence to undertake administrative tasks efficiently and diligently with strong organisational skills.

This position will play a key role in managing and organising the corporate structure of The Adaptavist Group, including over thirty legal entities worldwide, ensuring compliance, filings and adherence to regulations. Additionally, you will assist with the drafting, negotiation and review of legal documents such as contracts, supplier agreements and leases, as well as supporting special projects.

This role is part of the strategic and operational team under the Office of the COO, offering ample opportunity for professional growth and development over time and exposure to complex and varied legal and corporate governance challenges. Your legal and organisational expertise will be instrumental in ensuring wider efficiency, compliance and innovation across The Adaptavist Group.

What you'll be doing

Legal Administration and Support

• Corporate Governance: Manage the corporate governance framework for The Adaptavist Group's global legal entities, ensuring compliance and timely filings.

• Legal Documentation: Assist the Head of Legal Operations in drafting, reviewing, and negotiating contracts, supplier agreements, leases, and other legal documents.

• Research: Conduct legal and regulatory research to support projects and provide informed recommendations.

• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.

• Compliance Monitoring: Stay informed of changes in regulations affecting global operations and ensure appropriate updates to legal practices.

• Cross-Functional Collaboration: Work closely with HR, finance and facilities teams to address legal and compliance matters.

• Project Management: Manage ad-hoc administrative and strategic projects using tools like Jira, Confluence, monday.com, and Slack.

• Legal Filings, Policy and Template Drafting: Draft legal correspondence, manage filings, and assist with the drafting of TAG policies and templates.

• Strategic Planning Support: Assist with scheduling, governance reporting, special projects and strategic planning initiatives across the group.

What we're looking for

• Proven organisational skills with a track record of managing multiple priorities effectively under pressure.

• Strong academic background, with a degree in Law or equivalent experience in a legal environment (e.g., paralegal, legal secretary).

• Proficient in administrative tasks, legal writing, and IT tools.

• Strong research skills with a focus on legal and regulatory matters.

• Analytical mindset with forensic attention to detail for reviewing data and documents.

• Commercial awareness and the ability to align legal solutions with business needs.

• Confidence in negotiating and redlining contracts and legal documents.

• Collaborative and approachable, with a passion for helping colleagues and contributing to team success.

• Self-starter with a proactive attitude and a commitment to excellence and ability to use their initiative.

A few nice to haves

• Experience working in a high-growth tech or start-up environment.

• Legal qualifications, such as a paralegal certification or a completed legal degree.

• Familiarity with Atlassian tools (Jira, Confluence) and other organizational platforms (e.g., monday.com, Slack).

At The Adaptavist Group, we are committed to promoting a diverse and inclusive community and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status. From our family-friendly policies to our flexible work environment we offer a range of benefits and policies in order to support staff from all different backgrounds. If you have any questions, please do ask us.

Check out our WORK180 page

Check out our Flexa page

We look forward to your application!