Personal Assistant
CreatioPosted 2/26/2025
Personal Assistant
Creatio
Job Location
Job Summary
We are seeking a highly organized and proactive Personal Assistant to the C-Level Executive. The ideal candidate will provide comprehensive administrative support, manage schedules, coordinate complex travel arrangements, and handle confidential matters with discretion. This role involves working closely with internal teams, maintaining high levels of confidentiality, and demonstrating strong problem-solving skills. As a Personal Assistant, you will play a key role in ensuring the seamless management of the executive's professional and personal affairs. With a remote-first hybrid model, flexible work options, and competitive pay, this is an excellent opportunity to thrive in a fast-paced environment.
Job Description
We are seeking a highly organized and proactive Personal Assistant to the C-Level Executive who will play a key role in ensuring the seamless management of the executive's professional and personal affairs. This role involves providing comprehensive administrative support, managing schedules, coordinating complex travel arrangements, and handling confidential matters with discretion. The ideal candidate is detail-oriented, adaptable, and capable of thriving in a fast-paced environment while maintaining a high level of responsiveness and professionalism.
Working on our team as a Personal Assistant involves:
- Calendar & Schedule Management:
- Plan and manage the executive’s calendar, prioritizing meetings and ensuring smooth coordination with internal and external stakeholders.
- Organize meetings, prepare necessary materials, and ensure all participants are well-informed.
- Travel Arrangements:
- Organize complex business trips, including flights, accommodations, itineraries, and visa processing if needed.
- Provide real-time support during business trips, arranging transfers, dining options, and local services.
- Personal Assistance:
- Manage personal errands and tasks, ensuring flexibility and dedication to meet the executive’s needs.
- Handle a variety of personal requests efficiently and discreetly.
- Event & Meeting Support:
- Book meeting spaces, conference rooms, and restaurants as required.
- Coordinate catering and logistics for office events, QBRs (Quarterly Business Reviews), and special occasions.
- Administrative Support & Research:
- Conduct data analysis, research, and prepare summaries to support strategic decision-making.
- Purchase gifts for clients, partners, and team members when needed.
- Collaboration & Communication:
- Work closely with admin, travel, and other internal teams to ensure seamless coordination.
- Maintain high levels of confidentiality and act as a gatekeeper between the executive and stakeholders.
Candidate Expectations:
- 3+ years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Strong organizational and time management skills with the ability to multitask and prioritize effectively.
- High level of discretion, professionalism, and emotional intelligence.
- Proficiency in MS Office (Outlook, Excel, Word, Teams) and other relevant tools.
- Strong problem-solving skills and ability to work under pressure in a fast-paced environment.
- Excellent communication skills in English (written and verbal).
- Experience in handling complex travel arrangements and knowledge of global travel regulations is a plus.
What to Expect from Us:
- The award-winning product (a Leader in Gartner Quadrants) to be proud of.
- A remote-first hybrid model: while giving plenty of space for concentration and personal working habits, we encourage regular meetings in one of our five hubs worldwide.
- Culture of genuine care, ownership, dedication, and high standards (learn more here).
- A vibrant corporate life: enjoy the opportunity to explore your teammates' cultures in online and offline events, participate in sports competitions, enjoy art master classes, and create your new favorite memories at our parties.
- Caring for your health: Creatio offers several options for medical insurance together with our medical partner.
- Creatio offers all team members competitive pay.
- Paid leave options for life-qualifying events, sicknesses, etc.
- Nice and modern hub in the Kyiv city center to get acquainted with colleagues or to gain some quiet space for concentration.
